Measures against COVID-19 and Requests to the Participants and Other Related Parties
Updated on June 29, 2022
For the success of the event with protected health and safety, we would like to request all the participants and related parties who are planning to physically visit the venue to check the following infection prevention measures. We appreciate your understanding and cooperation.
Before the Event
Before coming to the venue, the following measures are implemented.
Participants who enter (or return) from foreign countries
Following the guideline “Border measures to prevent the spread of novel coronavirus (COVID-19)” by the Ministry of Foreign Affairs, we are commencing measures to everyone who enters and participates from foreign countries.
For more details, please visit “Important Notice to enter Japan.”
Participants of the residents in Japan
For the safety of the participants, physical participants of the residents in Japan are recommended the following measures prior to the conference day.
- 1) the negative test result of PCR test
- 2) 3 times of vaccinations
During the Event
We will implement the following measures to prevent infections.
Measures at the venue
- The seat arrangement
The layout will be designed with sufficient distance between participants and avoiding crowds.
Panels to prevent splashing will be installed on the podium, chairperson's seat, and discussion seat in each lecture room. We also regularly disinfect equipment such as microphones.
- Measures for meals at the social event (Get Together)
The staff will hand out the disposable gloves at the time of reception. Please take the food and the drinks wearing the gloves at buffet-style dinner.
In addition, the tables will be installed with panels between the seats to prevent splashes.
Please dine quietly and wear a mask after you finish your meal.
The venue will be maximally ventilated by air conditioning equipment.
Requests at the Entrance
At the entrance, we ask all participants for the followings:
- Submission of "Questionnaires about your physical condition" sheet
Please fill out and submit the "Questionnaires about your physical condition" sheet provided
at the entrance.
After submission, your name tag will be marked.
- Checking of the body temperature
The body temperature will be measured at the entrance of the venue. Everybody entering the venue will be measured, including the participants, exhibitors, organizers, and staffs. If a fever of 37.5 degrees or higher is confirmed, his/her admission will be refused.
- Disinfection of hands
Alcohol disinfectant will be installed at the entrance of the venue and each room. Please also disinfect your hands before the presentation by the alcohol disinfectant in each room. Also, please wash your hands frequently.
- Wearing of Masks
Please wear a mask at the venue.
- About the cloakroom
Please manage your luggage as much as possible to prevent infection by handing it over.
* Do not attend the conference if you:
- have a fever of 37.5 degrees or higher, cough, sore throat, fatigue, or dyspnea.
- turns out to be a close contact person with the infected with COVID-19.
- have abnormal sense of taste or smell.
- have visited the countries / regions where the infection keeps spreading, within the past 14 days.
- have had close contact with travelers or residents from the countries or regions with immigration restrictions, within the past 14 days.
Even when you are away from the venue, please keep taking the measures against infections, such as avoiding eating among a large number of people).
Please note and accept in advance that in the case that infections had turns out, personal information will be disclosed at the request of government agencies and local governments for the purpose of identifying the infection route and others.